The Rules and SHOW MANAGEMENT:
The Joplin Expo Holiday Market (the “Show”) is a presentation of the JOPLIN EXPO ("Presenter"). The Presenter shall have the right to make such rules and regulations, from time to time, as it shall deem advisable to ensure the success of the Show. Each participant (“Exhibitor”), together with its employees and representatives, shall be bound to follow such rules and regulations as a condition of the right to exhibit its products and/or services at the Show in the space reserved by the Exhibitor. The Show staff’s application, interpretation and construction of said rules and regulations shall be final and conclusive.

SHOW DETAILS:
Show Times
Friday November 6th, 2026 2:00pm-7:00pm
Saturday November 7th, 2026 9:00am-6:00pm
Sunday November 8th, 2026 11:00am-4:00pm

BOOTH INFORMATION:
Booth sizes are listed as Depth x Width. (Example a 5x10 booth would be 5ft Deep and 10ft Wide)
Booths will have a height limit of 8 ft.

Load In/ Load Out
Vendor Load-In:
Thursday November 5th 8:00am-5:00pm
Friday November 6th 7:00am-1:00pm
Vendor Load-Out:
Sunday November 8th 4:00pm-6:00pm

CHARACTER OF EXHIBITS:
Applications are subject to approval by the Presenter. Each Exhibitor agrees to display only products or services that are sold in its regular course of business. Only products and services relevant to the Show are permitted. The Presenter reserves the right to reject any exhibit, or part thereof, which is not in keeping with the character and spirit of the Show.

CONTINGENCIES:
The Presenter reserves the right to cancel this contract in the event it concludes it is in the best interest of the Show and/or for reasons of safety. While the Presenter can make the decision to cancel for any reason; generally cancellation will be used in situations where the facilities for the show are unfit due to damage, adverse weather conditions, public health concerns (there or not a governmental order is in place), or circumstances beyond the control of the Presenter. In such events, the Presenter shall not generally refund any payments for the Show; it being expressly understood that such payments are applied to expenses relating to the Show upon receipt. The Presenter is expressly released of any and all claims for damages, actual, consequential or otherwise, sustained or incurred by Exhibitor by reason of such cancellation.

PAYMENT:
All booths must be paid in full by the date designated by the Presenter. BOOTH FEES ARE NON-REFUNDABLE. Full Payment is required for all booths once the advertising has begun even if Exhibitor chooses to pull out of show for any reason. Last minute cancellations or no-shows may result in Exhibitor being banned from future events.

INSTALLATION AND REMOVAL OF EXHIBITS:
(a)All exhibits shall remain in place and shall NOT be dismantled, physically until the official closing of the Show. There will be a $150 penalty fee for tearing down prior to the end of the Show. Violators will be notified by letter, billed $150 within 10 days of the show, and will forfeit the opportunity for booth space for the following year.
(b)All exhibits, displayed products, and other material and property of the Exhibitor must be removed, or taken down immediately after the official closing of the Show within the times designated as “Exhibitor load-out” unless special permission from the Presenter has been granted.
(c)Exhibitors may begin load-in NO EARLIER than the designated time. All booths and contents MUST be in place one hour prior to the start of the Show. All exhibits must remain up throughout the Show and MUST be removed or taken down at your designated Load-out time. You are required to provide sufficient manpower and other resources necessary to Load-in and Load-out your booth within your assigned time.
(d)Exhibitors shall remove any tape or adhesive items from the floors.

ELECTRICAL SERVICES:
(a)Only 1 -5 amp maximum draw is allowed for Exhibitors. If additional power needs are required Exhibitor must approve through the Presenter. Additional fees will be required.
(b)It will be the responsibility of the Exhibitor to provide their own extension cords.

LICENSE, PERMITS, TAXES:
(a)Exhibitor must provide any license or permits required for the sale of items inside the city limits of Joplin, Missouri.
(b)Exhibitor is responsible for the collection and remittance of any and all taxes required for the sale of any products.

EXHIBITOR RULES:
• The space of the Exhibitor is to be used solely for the purposes set forth in the Contract.
• The Exhibitor shall not allow nails, screws or tacks to be driven into the building walls or pillars, and no tape is to be used on the walls.
• Loudspeakers, radios, TV sets, or the operation of any machinery or equipment of sufficient volume to be a nuisance to the neighboring Exhibitors is not permitted. Public address systems to attract the attention of people passing in front of exhibit spaces are not permitted.
• No part of the display may extend beyond the front line of the exhibit space into the aisle or above the 8 ft. height of back wall.
• No Exhibitor shall assign, sub-let or apportion the space or any part of the space allotted to it, nor exhibit any goods, apparatus, services, advertising, signs, etc., other than those manufactured or sold by the Exhibitor in the regular course of its business, without the written consent of the Presenter. Authorized Exhibitors are allowed to share booth space. However, all vendors represented in the booth must be named on the Show booth application.
•Exhibitors shall be limited to a maximum of eight (6) booths in order to allow for further diversified growth of the Show. Printed advertising, souvenirs, etc., may be distributed by Exhibitors from their own space only. Any souvenir or advertising that is of an objectionable or undignified character will not be permitted. Souvenirs should not be of a noise-making variety. All such items are subject to the approval of the Presenter. Absolutely NO distribution of materials of any kind or solicitation shall be permitted by any entity that is not an authorized Exhibitor.
•Exhibitors shall not sell food or beverages without Show approval. Exhibitors dispensing food or beverages shall be responsible for ensuring the cleanliness of their space throughout the Show and shall ensure that any such food and beverage is distributed in accordance with applicable law, including any City ordinances. The Presenter reserves the right to prohibit or further regulate the dispensing of food and beverages to protect the public health, including but not limited to prohibiting any dispensing of food or beverages or restricting the manner in which food and beverages may be dispenses, e.g. authorizing the dispensing only of separately, prepackaged beverages ad food, or requiring the taking of other sanitary measures.
•Exhibitors shall, in the interest of public health, verify that workers staffing their booth shall not be sick with any generally contagious illness.

SECURITY AND RESPONSIBILITY:
(a)All doors to the Show will be secured when the Joplin Expo is closed to the public. Only authorized personnel of Presenter will be allowed into the display area during such times. Neither the Presenter, its staff, or any of its authorized representatives (the “Released Parties”) shall be responsible for an Exhibitor’s booth or its contents. THE RELEASED PARTIES SHALL NOT BE LIABLE TO EXHIBITOR, ITS OFFICERS, DIRECTORS, MANAGERS, EMPLOYEES, AGENTS, GUESTS, OR OTHER PERSONS AT THE SHOW FOR OR ON BEHALF OF EXHIBITOR, FOR INJURY TO ANY SUCH PERSON, NOR FOR LOSS OF OR DAMAGE TO PROPERTY (INCLUDING PROPERTY OF EXHIBITOR) OCCURRING IN OR ABOUT THE FACILITIES FROM ANY CAUSE WHATSOEVER, UNLESS CAUSED BY THE GROSS NEGLIGENCE OF Presenter. Further the Presenter shall not be liable to Exhibitor, including its employees or their officers, directors, employees, agents, guests, or other persons at the Show for, on behalf of, or at the invitation of Exhibitor, for any injuries to persons or damage to personal property caused by any public health issue, water, rain, snow, frost, fire, storm and accident, or by breakage, stoppage, or leakage of water, gas, heating and sewer pipes, or plumbing upon, about or adjacent to the facilities, unless caused by the gross negligence of the Presenter. Exhibitor expressly agrees to indemnify, release and hold harmless the Released Parties from any and all liability for any loss, injury or damage to persons or property that may be sustained by reason of the Exhibitor’s Participation in the Show.

PARKING:
All EXHIBITORS shall park vehicles and trailers in the East lot and not in Main Entrance parking lot after load-in. Handicap and other parking spaces in front of the main entrance shall be reserved for shoppers.

BADGES:
EXHIBITORS shall wear SHOW issued Exhibitor Badging at all times during the show. Badges must be returned at load-out. Lost or unreturned badges shall incur a $10 charge.

INSURANCE:
It is the responsibility of the Exhibitor to maintain such insurance as is appropriate for Exhibitor’s participation in the Show, including, but not limited to, liability insurance.

CARE OF EXHIBIT SPACE:
• Each Exhibitor must keep his own space cleaned and his exhibit in good order while the show is open to the public. Must remove own trash off site other than what will fit in trash can provided.
• The Presenter reserves the right to impose additional cleaning requirements to promoting public health and to require adherence to all governmental requirements relating to the protection of public health.
• Any vendor using a display with rocks, bricks, pavers or blocks will need to have some plywood under to prevent damaging the floor.
• Sawing of any materials inside the building is prohibited.
• Presenter shall be responsible for maintaining the aisles and public areas and dumping of the trash cans.
• Failure to abide by clean-up rules is subject to the same penalty as early tear- down of booths. ($150 penalty fee to be billed in writing within 10 days of the show and forfeit booth space for the following year).
• Vendors responsibility to remove all sold items after show. Nothing is to be left at the Joplin Expo after the Show. All sold items must be picked up at the vendors location. (Not at the Joplin Expo)
• Break down boxes before placing them in them in dumpster.

MISCELLANEOUS EXHIBIT & SHOW REGULATIONS:
No Alcoholic beverages of any kind shall be served or permitted at the Show premises without previous permission from the Presenter.
The Joplin Expo is a smoke-free facility. No smoking will be permitted anywhere on the premises.

AMENDMENTS: The Presenter has full power to interpret or amend these rules, with or without notice to Exhibitors. When possible, the Presenter will attempt to notify Exhibitors, either verbally or in writing, of any rules changes. The Presenter reserves the right to make rules which it deems in the best interest of the Show, and the Exhibitor agrees to accept and abide by such rules.